Finding delivered loads that were never invoiced at all
An aged receivable report shows what was billed late. It cannot show what was never billed, because an invoice that does not exist has no age. Loads stall behind a missing signed receipt, or behind a rate agreed on a phone call and never written back. Some sit in a status the billing run skips. The sweep works from delivery, not from billing: every order with a delivery event and no invoice past a threshold, sorted by how long it has sat. Dull to read, and where the quiet money sits.
The same seven facts about a load get typed into the system, then onto the bill of lading, then onto the invoice.
Volume freight moves on electronic data interchange rather than on modern interfaces. A tender goes out, a response comes back accepting or rejecting it, status messages flow during transit, and an invoice closes it. That much is standardised. Almost everything around it is not.
- McLeod PowerBroker
- QuickBooks Online
- Google Sheets
When this is the wrong thing to build
Pick something else if your board is small enough that the same person books and bills every load, so nothing gets lost between them. The sweep matters once billing sits with someone other than whoever covered the freight, and once orders can close without an invoice.
The constraint that shapes it
Driving time is federally limited, recorded electronically, and structured as a daily driving limit inside a longer on-duty window after a required rest period, with a weekly ceiling on top. More on how this sector works.
No alarm goes off when a thing simply stops arriving. Read what this shape is, or start from one of these.
- Noticing that an agent licence has quietly lapsed
- Watching an MLS feed for the day it goes quiet
- Catching a lapse date nobody put on a calendar
- Closing the registration window before it closes you
- Scheduling the visits a membership already promised
- Closing the permit that never got its final inspection
- How do I find loads that delivered but were never billed?
- Why does my receivable report miss loads with no invoice?
- What stops a delivered load from being invoiced?
- How long after delivery should a freight invoice go out?
- Can I get a daily list of unbilled delivered orders?
Back to logistics and freight, or see how this is priced and scoped.