Assembling the monthly owner statement run
Checking for unposted bills, sanity-checking negative balances and applying reserves, then producing statements. Preparation and checking are automatable; releasing the distribution stays with a person because it moves regulated funds.
The management system is authoritative for money and knows nothing about the phone call where the owner approved the repair.
A management company runs two ledgers that must never mix: the money it holds for owners and tenants, and its own. Everything downstream of that separation is regulated, which shapes what automation is allowed to touch.
- AppFolio
- Buildium
- QuickBooks Online
When this is the wrong thing to build
Pick something else if your month never closes cleanly for reasons upstream of the statement run. Automating the last step of a broken close produces confident wrong statements.
The constraint that shapes it
In most states property management is licensed brokerage activity, which means the company operates under a broker and its handling of client funds is supervised, with segregation from operating money and periodic reconciliation expected. More on how this sector works.
A deadline arrives. The bundle builds itself from what is already there. Read what this shape is, or start from one of these.
- Building a commission disbursement authorization at closing
- Drafting a seller net sheet from a payoff statement
- Building a demand package the adjuster can actually open
- Filling a mandatory form set from the matter record
- Drafting the disbursement statement behind a settlement payment
- Getting the job photos onto the invoice before it sends
- Why does an owner statement show a negative cash balance?
- How do I hold owner statements until every bill is posted?
- What reserve should be held back before an owner distribution?
- How do I explain a management fee line on a statement?
Back to property management, or see how this is priced and scoped.